We are hiring a new Executive Assistant
Please read this carefully and completely before applying.
The Executive Assistant is in place to support our Sales and Service teams in taking care of the customer base so extraordinarily that clients tell their friends and family about the agency. By paying attention to detail and excellent communication skills, this role will work to solve problems effectively and efficiently. This includes working along side our Sr. Agent / Protection Advisors to create a smooth process for newly written clients and helping our Service and Leadership teams “plug the gaps”. You will work proactively work with the team and relentlessly support the Account Managers and Agent / Protection Advisors.
We use our technology, processes, and systems to allow us to work as one team across all 3 of our locations. However, the successful applicant should plan to work from our Forest office primarily.
This is a Full-Time Position.
Holley Insurance was founded in 2000, and retains a core base of loyal clients. We have been blessed with steady growth in the business and are committed to seeing that continue through effective retention strategies coupled with attracting a steady stream of new clients. We have locations in Roanoke, Forest, and Rocky Mount, VA. We are truly “Your Friends in Insurance”.
Being an Independent Agency, we have multiple companies to choose from. So, we have many options to provide peace of mind to our preferred market clients throughout Virginia by matching them with the right Home, Auto, Business, and Life insurance products.
We serve our clients first while representing our carrier partners well in order to provide the RIGHT insurance product at the BEST price. We are committed to our CORE VALUES of integrity, professionalism, friendliness, efficiency, and teamwork. We have big, ambitious dreams that we work hard toward achieving all while having a great time! If you are looking for a position that allows you to have genuine, meaningful, friendly relationships with your clients and coworkers, Holley Insurance might be the place for you.
We prefer applicants who want to make $50,000 a year but realize that won’t happen overnight. This is a fantastic opportunity to get started on the ground floor and move up with a growing company. You will be provided with a competitive salary, along with the ability to earn bonuses based on individual results, agency production, and profitability. First-year compensation will fall between $30,000 – $35,000 depending on how quickly you learn and how effectively you apply yourself. We also include health insurance and a generous Paid Time Off policy.
Our clients deserve to be able to reach us when they expect us to be available. Our normal business hours are 9-5 Monday through Friday. Also, we are a team that has each other’s back. We rely on consistent availability during our open hours. However, we also understand you have commitments outside of work. You will receive Paid Time Off from day one, and flexibility as needed as long as your expected work product meets or exceeds agency standards.
Why you would want this job.
• You are highly organized and thrive in process.
• You enjoy helping people and working as a team
• You like a variety of tasks to do throughout the day
• You look forward to meeting and getting to know new people
• You have a positive attitude
• You thrive when challenged and like working hard to achieve your goals
• You enjoy solving problems
• You are outgoing and upbeat
This is where we need you to be real honest with yourself. You need to decide if this job is truly a good fit for YOU. If you are most comfortable with a job where you are simply paid for being present from 9-5 and doing the tasks assigned to you, this is NOT the job for you. You need to demonstrate a desire to continually develop your skills while making a positive contribution to our team and our clients. You really do need to understand how rewarding it is to do HARD work and accomplish DIFFICULT tasks.
You also need to be able to pass a background check and reference checks. Seriously, we will do them. If that is going to be embarrassing for either of us, you can stop reading now.
Still there? Awesome.
Skills Needed to Thrive in this Position
Organizational – This is one of the top skills we are looking for. You will need to be able to plan, schedule, and monitor your activities while setting priorities and meeting deadlines. You WILL be interrupted. So, you will need to be able to adapt to that without losing efficiency.
Proactive – Act without being told what to do. Understand the needs of the position so well that you know what you need to be doing at all times, and do it.
Computer Confidence – We utilize many different applications to accomplish our work. Some of the systems are simple and intuitive, others are quirky. You should enjoy diving into computer systems, enjoy utilizing them to increase your productivity, and be able to adapt when they update and look totally different (though many times their “bones” remain the same). If you get worn out spending time in front of a computer or are easily thrown off when a web application changes its look and feel, you probably won’t want to apply here.
Professional Curiosity – Insurance offers a wide and deep pool of information to explore, as well as the opportunity to sharpen your professional skills through continuing education and specialized training. We believe in order to get more, you’ve got to become more and we accomplish this through regular attendance at industry training and working toward attaining professional designations.
Communication – You need to clearly and correctly communicate with our team via face to face, telephone, videoconference, recorded video, email, text, etc. Setting expectations and following through is impterative. You need to be articulate. Think of yourself as the “Director of Smooth Organization”.
Math – You don’t need to be a budding Einstein, and you can use a calculator, but you have to be comfortable doing quick calculations (add, subtract, multiply, and divide).
This is HUGE. You need to be outgoing and confident. You have to enjoy people. You have to have a genuine desire to help others. You need to be cooperative and have a good sense of humor. You have to be ethical and honest, no matter what. You have to be punctual. You have to be a problem solver. You have to be able to accept constructive criticism and correction without getting defensive or discouraged.
Above all, you have to possess a great ATTITUDE. Seriously, we can train you in the insurance stuff, but if your attitude is not GREAT (notice I said great. Good is not good enough), you will have trouble succeeding here.
Your Work Ethic
You really have to be the kind of person who enjoys working. We understand that not everyone does, but the person who will be successful in this position will need to be proud of working as a team to accomplish things. This job will need to become a big part of your life and one that you enjoy participating in.
You need to understand that we do not intend to pay you simply for being at work, but for what you do during the time that you are working. Our business does not exist if we cannot make a profit. Everyone needs to pitch in and contribute to the profitability of the business every day.
We do not require employees to put their personal phones away during work hours, but it needs to be understood that using your personal phone while working should be done sparingly. It WILL distract you no matter how good a multi-tasker (We don’t believe in multi-tasking BTW) you think you are. A quick text to say the kids are home or whatever is cool. Just don’t abuse the privilege.
None of this is meant to be harsh. We truly are not that strict, but our team works hard. So any new team member that slacks off is disrespecting the team effort. We just want to be as open and honest as possible up front. That way you can determine for yourself if you will be able to keep up with us.
Look, your personal life is your business. However, if your personal life is a mess, please get that straight before you apply for this position. I can guarantee that the additional demands of this job will not help you if you have personal drama. I also know that your personal drama can negatively impact your performance here.
Still haven’t lost you, huh? NICE!
We will not micro-manage. We do have standards that we expect you to live up to. Those will be clear to you and we will correct when you get away from those. However, we WANT you to be free to create success for yourself and our team and do so in a way that you enjoy. We also want to learn from you if you find a better way to do something. You will contribute to everyone’s success in this way.
The “We Can’t Have This” List
• Dishonesty – This goes to the heart of who we are. We won’t stand for this. Without integrity, we will not succeed.
• Bad Attitude
• Disrespect – Applies to clients especially, but won’t be tolerated with coworkers or others in general
• Refusal to follow instructions
• Whining and complaining – Before you come to address a problem, try to come up with a solution to propose.
The “We Gotta Have This” List
• Integrity – Even when nobody is looking
• Desire to achieve and grow
• Positive Attitude
If you are still reading this, then you are not afraid of a challenge and may be a perfect fit for our team. If you think you are, please click on the button below to start the hiring process.